Privacy Information for Applicants & Employees
Last updated: 2025-11-13
Purposes
During recruitment we process the documents you provide in order to assess your suitability and conduct the selection procedure. During employment we process data for HR administration, payroll, time and performance records, IT user administration, and to meet legal obligations (e.g., retention, notifications to authorities).
Legal bases
Processing is based on Art. 6(1)(b) GDPR (initiation/performance of the employment relationship), (c) (legal obligations) and (f) (legitimate interests in efficient business operations). If you consent to inclusion in a talent pool, processing is additionally based on Art. 6(1)(a) GDPR.
Categories of data
- Application documents (CV, certificates, qualifications, cover letter)
- Correspondence and contract/personnel data (e.g., bank details for salary payment)
- IT usage/access data (as required for operations)
Recipients
Internal HR/functional departments and commissioned HR/payroll service providers and IT providers receive access where necessary for the respective purposes. Data are shared with authorities only as required by law. Where applicable, the works council is involved.
Retention
Applicant data are usually deleted six months after the conclusion of the selection process unless a longer period is based on your consent (e.g., talent pool) or statutory obligations. Employee data are retained for the duration of employment and thereafter in accordance with statutory periods.
Rights
You have the rights under the GDPR (including access, rectification, erasure, restriction, portability, objection). For employees, the applicable employment law and internal company policies also apply. Please address privacy requests to the contact listed above.
Updates
This information is updated as needed.